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FPA Board Minutes - August 5, 2007 The board meets usually once a month at different locations and times. Please check the calendar to see the dates or contact Board Chair for more information. Attending Board Members Present: Birgit Carstenson, Ann Greenblatt, Elizabeth Naegle, Richard Naegle, Peter Renfro Guests: Lucy Barnett-Hardcastle 1) Approval of minutes of last meeting on 6/19/07 2) Green Valley Creek Restoration Project - Fish America Foundation has accepted the FPA’s final report as completing the Project; - Larry Hanson, the Project Coordinator, will meet with us on Sunday morning, August 26, 10-12:00, at the Creek to give his latest report; directions of where to meet will be forthcoming; family and friends are welcome to join us; - Unanimous approval to grant $1800 for the Green Valley Creek Project, 5/1/07- 9/30/07: $300/month for administration + up to $300 for materials; this grant is drawn from the $5000 earmarked for environmental services and received from a City of Santa Rosa environmental settlement; - Unanimous approval to pay Richard Naegle a $150 honorarium for his writing of the final report for the Green Valley Creek Project (to also come from the S.R. environmental settlement fund) - Unanimous approval to charge the S.R. environmental fund $400 for FPA administrative overhead for the Green Valley Creek Project; note — the FPA did not charge any other administrative expenses for this Project whose budget was over $30,000; - Unanimous approval to put the balance, $2650, of the S.R. environmental settlement fund into the Forestville Community Fund and earmark it solely for environmental projects; 3) Town Social/Forestville Business Expo: Thursday, Aug 23, 5 to 8; - Town Social is the Chamber of Commerce Mixer featuring the FPA; the Forestville Chamber of Commerce is the official sponsor of this event and has had it named on its insurance policy; Chamber is really promoting this event; over 40 registrations for booths so far; Chamber is providing porta- potties; Orrin Thiessen will have his project on display; - FPA will be providing the music (Phenix and The Mighty Chiplings); - Unanimous approval to pay Phenix $350 out of FPA general funds; - logistics: area will be cordoned off on Wednesday, with walk- ways laid out along which booths can be placed; Lucy B- H will be putting up balloons around the perimeter of the area as well as posting signs; starting at 11 am, Chamber people will be there to organize things; - Lucy and Elizabeth volunteered to host the FPA table — others will join them as needed; Lucy will bring tent, Ann and Richard will bring tables and folding chairs; Richard will bring garbage can, tub, and ice; 4) No update on roundabout proposal for intersection of Mirabel and 116; Peter R will talk with Allan Tilton to get news and report back to us; 5) Next Town Meeting proposed for Sunday, 10/21, 4-6 - Elizabeth will reserve Oddfellows Hall; - “State of the Town” meeting: update on roundabout proposal (Allan Tilton to be invited to report), Larry Hanson to give final report on Green Valley Creek Project, introduction of Forestville Community Fund, and Orrin Thiessen to be invited to present his latest design for his proposed development; 6) Revised FPA Bylaws -- review Max’s proposal (emailed to all Board members); - P 3, Board of Directors to consist of at lest 5 but no more than 11 directors; - How to add email votes and resignations? - Question of term limits, e.g. 3 two year terms? - Board members are asked to thoroughly read proposed bylaws so they can be discussed and ratified at our next meeting; 7) Guidelines for grant applications to FPA - Unanimous approval of creating “the Forestville Community Fund” which will disburse all funds received by the FPA for the improvement and benefit of Forestville; all monies received from the BoDean Company (Blue Rock Quarry) will go into this fund as well as other grants and donations; - Lucy reported on her conversation with one of the Sisters of Perpetual Indulgence regarding their grant program; strongest recommendations were: (1) do not play with the criteria once they are established; making any exceptions opens a flood gate of complications; and (2) make sure people do not become dependent on the Fund; have them show that they have other ways to sustain their proposed program; - Lucy volunteered to chair the Formation Committee which will help set up and oversee the first year of the grant program for the Forestville Community Fund; (the Formation Committee will advise the FPA Board which has final discretion); she will invite Val to join her; she will also look for other non- Board members to participate; Birgit is willing to help, if needed; - Discussion of recommendation that for its first two years the top priority of the FCF be the physical maintenance and improvement of the downtown business area; importance of having a narrow focus while the program gets itself up and running; this would not preclude grants for other purposes; Next Board Meeting Tuesday, Sept 11, 2007, 6-8PM At the home of Richard and Elizabeth Naegle bring finger foods; (we chose a weeknight because we had so many conflicts on the upcoming weekends.). For directions email or call 887-1985. All interested people are invited to attend. |
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